Privacy Policy

Who we are

 

PermissionToPlay is a trading name and brand of Williamsmann Ltd, registered address 1 The Old School, The Square, Pennington, Lymington, Hampshire, SO41 8GN, registered in England No. 5977747. The main website address for PermissionToPlay is: https://www.permissiontoplay.co.

 

This Privacy Policy applies to personal data collected by Williamsmann Ltd and its brands (including PermissionToPlay) (collectively referred to in this Privacy Policy as “we”, “us” or “our”) on websites (including mobile sites and apps) which link to this Privacy Policy, via registration forms, surveys, competition entries, at events (including awards), or if you contact us (online, by post, telephone or social media).

 

Your privacy is very important to us and this Privacy Policy sets out how we will process your personal data and what rights you have in respect of your own personal data.

 

The aim of this Privacy Policy is to tell you how we will use any personal data we collect or you provide to us. Please read it carefully before you proceed.

 

If you have any questions about this Privacy Policy or your rights in respect of your personal data, please contact us at customerdata@williamsmann.co.uk.

 

 

What personal data we collect and why we collect it

 

You do not have to give us any personal information in order to browse our websites.

 

However, if you wish to register on our websites, subscribe to a service or course, book places at events, request further information, contact us, complete any surveys, enter competitions, or provide content for inclusion on our websites (e.g. comments, blogs or other online forums) we will collect certain data, including personal data. The data we collect may include:

 

  • title, name, address, phone number(s), email address and gender;
  • employment details, such as your current role and responsibilities;
  • information about your organisation and the industry that you work in;
  • areas of interest which you have notified us about, as well as what we can infer from
  • your purchases and engagement with our products and services;
  • your course progress, including completion status, quiz scores, assignments and/or essay submissions (if applicable).
  • your marketing preferences;
  • your newsletter preferences;
  • any data recoverable from social networking sites, where permission from you has been obtained; and
  • any other information that you submit to us.

 

We may receive the above information directly from you or from your colleague or corporate contact who registers for a subscription, course or event on your behalf.

 

Please note that not all of the information we request is mandatory to provide you with the service. You are not required to provide any optional information.

 

Financial Information

We will keep a record of any financial transaction you make with us. Online payments made through our websites are processed securely by the following third-party payment providers: Square and PayPal. Please refer to Square’s privacy policy at: https://squareup.com/gb/legal/privacy and Paypal’s privacy policy at https://www.paypal.com/uk/webapps/mpp/ua/privacy-prev for details of how your payment card data is processed by them. We do not directly collect or process your debit or credit card information, except in limited circumstances where we take a debit or credit card payment over the phone and input these details into Square or Paypal. In such circumstances, we do not retain a copy of your debit or credit card details.

 

Device and browsing data

In addition, we may automatically collect information about any website that you came from or are going to. We also collect information about the pages of our websites which you visit, the links you click on, IP addresses, the type of browser you use and the times you access our websites. Some of this information is aggregated and is not used to identify you, but we also use analytics software on our websites which allows us to link information about your use of our websites back to you, where you have logged into your account. We may observe your use of our websites, whether you open emails we have sent to you and/or events that you attend (where you use bar-coded name badge which we issue). We may infer and derive certain information from these observations such as what additional brands, subscriptions and events you or a user similar to you may be interested in. This information will be used for our own internal and marketing purposes.

 

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

 

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

 

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

 

Contact forms

If you contact us we will collect the email address you nominate and any other identifying information you provide, such as a name or phone number. Please do not give us other personal or sensitive information that is not required to respond to your enquiry.

 

Cookies

To improve your experience on our site, we may use ‘cookies’. Cookies are an industry standard and most major web sites use them. A cookie is a small text file that our site may place on your computer as a tool to remember your preferences. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

 

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

 

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

 

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

 

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

 

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

 

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

 

 Links to other websites

Our website may contain links to other websites. Please be aware that we are not responsible for the privacy practices of such other sites. When you go to other websites from here, we advise you to be aware and read their privacy policy.

 

Amazon

As an Amazon Associate we earn from qualifying purchases. Permissiontoplay.co and Williamsmann Ltd are participants in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for website owners to earn advertising fees by advertising and linking to amazon.co.uk and any other website that may be affiliated with Amazon Service LLC Associates Program.

 

YouTube

Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

 

If you visit one of our pages featuring a YouTube plugin, a connection to the YouTube servers is established. Here the YouTube server is informed about which of our pages you have visited.

 

If you’re logged in to your YouTube account, YouTube allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

 

YouTube is used to help make our website appealing. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.

 

Further information about handling user data, can be found in the data protection declaration of YouTube under https://www.google.de/intl/de/policies/privacy.

 

Vimeo

Our website uses features provided by the Vimeo video portal. This service is provided by Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA.

 

If you visit one of our pages featuring a Vimeo plugin, a connection to the Vimeo servers is established. Here the Vimeo server is informed about which of our pages you have visited. In addition, Vimeo will receive your IP address. This also applies if you are not logged in to Vimeo when you visit our plugin or do not have a Vimeo account. The information is transmitted to a Vimeo server in the US, where it is stored.

 

If you are logged in to your Vimeo account, Vimeo allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your Vimeo account.

 

For more information on how to handle user data, please refer to the Vimeo Privacy Policy at https://vimeo.com/privacy.

 

Google Web Fonts

For uniform representation of fonts, this website uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.

 

For this purpose your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. The use of Google Web fonts is done in the interest of a uniform and attractive presentation of our plugin. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.

 

If your browser does not support web fonts, a standard font is used by your computer.

 

Further information about handling user data, can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy at https://www.google.com/policies/privacy/.

 

SoundCloud

On our pages, plugins of the SoundCloud social network (SoundCloud Limited, Berners House, 47-48 Berners Street, London W1T 3NF, UK) may be integrated. The SoundCloud plugins can be recognized by the SoundCloud logo on our site.

 

When you visit our site, a direct connection between your browser and the SoundCloud server is established via the plugin. This enables SoundCloud to receive information that you have visited our site from your IP address. If you click on the “Like” or “Share” buttons while you are logged into your SoundCloud account, you can link the content of our pages to your SoundCloud profile. This means that SoundCloud can associate visits to our pages with your user account. We would like to point out that, as the provider of these pages, we have no knowledge of the content of the data transmitted or how it will be used by SoundCloud. For more information on SoundCloud’s privacy policy, please go to https://soundcloud.com/pages/privacy.

 

If you do not want SoundCloud to associate your visit to our site with your SoundCloud account, please log out of your SoundCloud account.

 

Google Analytics

Our website uses Google Analytics, a service which transmits website traffic data to Google servers in the United States. Google Analytics does not identify individual users or associate your IP address with any other data held by Google. We use reports provided by Google Analytics to help us understand website traffic and webpage usage.

 

By using this website, you consent to the processing of data about you by Google in the manner described in Google’s Privacy Policy (https://www.google.com/policies/privacy/) and for the purposes set out above. You can opt out of Google Analytics if you disable or refuse the cookie, disable JavaScript, or use the opt-out service provided by Google (https://tools.google.com/dlpage/gaoptout).

 

We also use interfaces with social media sites such as Facebook, LinkedIn, Twitter and others. If you choose to “like” or “share” information from this website through these services, you should review the privacy policy of that service. If you are a member of a social media site, the interfaces may allow the social media site to connect your visits to this site with other Personal Information.

 

 

How we use your data and who we share your data with

 

We only process your personal data where we have a lawful basis for doing so. These bases are: (i) where it is necessary for the performance of a contract we have with you; (ii) where you have provided your consent; (iii) where it is necessary for us to comply with legal obligation that we are under; or (iv) where it is in our (or a third party’s) legitimate interests and such interests do not prejudice your rights or freedoms.

 

Specifically, we’ve set out in this Privacy Policy the purposes for which we process your personal data and the lawful basis on which we carry out such processing.

 

The personal information we collect allows us to:

  • provide the products and services you have ordered or signed-up to (necessary for a contract);
  • register you for events and administer those events (including informing the venues where our events are hosted of any dietary or access requirements you may have told us about) (necessary for a contract and necessary to comply with our legal obligations);
  • notify you of key information in relation to your subscription or any events you are attending (necessary for a contract and legitimate interests, of our customers, to ensure they are up to date with necessary information);
  • verify your identity and details of your payment method or credit card amount (where payments are required) (necessary to comply with our legal obligations);
  • administer our websites (such as access controls) and provide customer services (legitimate interests, of us and our customers, to ensure a good quality of service and security);
  • aggregate information about you with other users (legitimate interests, of us, to better understand what services our users will be interested in);
  • meet legal, regulatory and compliance requirements (necessary to comply with our legal obligations);
  • monitor and analyse the use of any account to prevent, investigate and/or report fraud, terrorism, misrepresentation, security incidents or crime (legitimate interests, of us and our users, for security);
  • gather information to form statistical and trend analysis including to monitor user demographic (legitimate interests, of us, so we can better understand those that use our products and services and improve our products, services, events and marketing practices);
  • monitor your use of our products and services and attendance at events and to build up customer profiles (including through use of analytics software) (legitimate interests, of us, to help us identify content and marketing materials which will be of interest to you and other customers like you);
  • monitor interactions at events including what exhibition stands are visited by attendees during events (legitimate interests, of us, to gain insights into our events and to help us better understand how best to run future events);
  • communicate with you including responding to your enquiries (necessary for a contract, or consent);
  • investigate any complaints about our websites, products, services or events (legitimate interests, for us and our customers, to ensure that we maintain high service levels);
  • personalise your experience of our website, products, services and events, for example, by displaying targeted advertising and content which we believe likely to be relevant and of interest to you (please see below for further details) (legitimate interests, of our advertising partners, so that they can show you the most appropriate adverts); and
  • provide you with the prize for competitions you enter and win (necessary for a contract) and to comply with regulatory requirements to disclose a competition winner’s name and county (necessary to comply with our legal obligations);
  • send you business- to-business marketing about products, services and events of the brand with whose website or event you have registered, and of other brands within our business which we think may be of interest to you (legitimate interest:, of us, to promote our products and services, and of our customers, to keep them up to date with promotions, events and subscriptions which may be relevant to their professions and job roles). Our customers always have the right to let us know that they no longer want to be contacted for marketing purposes;

 

Group companies: We may share your personal information with our affiliate companies and their brands for the above purposes, including where a brand that you have subscribed to is managed or partly managed by one of our group companies (legitimate interests, of us, for internal efficiencies).

 

Events (including awards): Where you are attending an event organised by us we may share your name, job title and company with the other attendees of the event (including making this information available via the event app, on social media sites and/or in our event guide). Generally, we will ask for your consent to share this information, but for some of our events, such as our awards and round table events (and any other events which we inform you of) we rely on legitimate interests to share this information because it is a fundamental part of such events (for example, for table plans and networking purposes).

 

If you enter one of our awards and are short-listed, your name and organisation details will be included in the award lists and materials used and distributed in relation to the award (legitimate interests, of us and other entrants and attendees of the awards, to allow other entrants and those attending the awards to see who is in the running).

 

We will share your registration information with the sponsors of our events who may contact you for marketing purposes (legitimate interests, of us, to attract the most appropriate sponsors for the event and of our sponsors, to facilitate business-to-business communications between them and our registrants before, during and after our events). We or our sponsors may contact you ahead of our events to enquire whether you’d like to set up a meeting with our sponsors at the relevant event.

 

Where you register to attend certain seminars or presentations at our events hosted by a third party, we may share your registration information with such third party (legitimate interests, of our hosts, so they know who has attended their events and so they can contact attendees about their goods and services).

 

Where you indicate that you want us to share your details with exhibitors at events (for example, by scanning your event badge at an exhibitor’s stand) we share your information with those exhibitors who may contact you about their goods and services (consent).

 

Sponsored webinars and whitepapers: Where you sign up for a sponsored webinar or to access sponsored content such as whitepapers, we share your sign-up details with that sponsor who may contact you (legitimate interests, of us, to enable us to offer our premium business content free of charge, and of our sponsors, to facilitate business-to-business relationships). If you do not wish for your details to be shared we may offer an alternative means of accessing this content.

 

Your employer: Where your subscription to our service(s) is a part of a wider corporate subscription (i.e. your employer obtains a subscription for its employees) we may share information about your use of the service with your employer (legitimate interests, of your employer, so they can understand how their staff are making use of the resources they have purchased).

 

Other third party marketing: In addition to the circumstances set out above, we may share your registration information including name, job title and contact details with other third parties for marketing purposes, where you have provided consent for us to do so.

 

Service providers: We may employ the services of third-party service providers to help us in certain areas, such as website hosting, maintenance, call centre operation and the operation of events. In some cases the third-party may receive your personal data (legitimate interests, of us, for service efficiency and to benefit from third party expertise, and our customers so they experience a good quality of service). However, at all times, we will endeavour to ensure that our service providers are bound by contractual obligations to only process your personal data in accordance with our instructions.

 

Aggregate information: We may use aggregated information so we can administer and improve our website, analyse trends and gather broad demographic information and detect suspicious or fraudulent transactions. We may pass this information to third parties. In most cases this information will be anonymised, meaning that you will not be able to be identified from it.

 

Online advertising: We may share some of your information with advertisers, ad servers and ad networks to deliver targeted advertising both on our websites and on selected partner websites but this will not include any information which directly identifies you (legitimate interests, for advertising purposes). However, by interacting with or viewing an advert, you should be aware that the third party may make the assumption that you meet the targeting criteria used to display the advert. These activities may involve the use of cookies and other similar technologies.

 

Surveys: If you complete a survey, unless we inform you otherwise, your answers will be aggregated and anonymised for research and analysis purposes. However, if you choose to provide any information in your response to a survey which identifies you (e.g. name, job title), we may be able to identify you from this. If you choose to submit your email address to enter into any prize associated with the survey, this will be used to administer the prize only and will not be linked to your survey responses (necessary for a contract). We may share your responses in an aggregated and anonymised form with third parties carrying out research relating to the topics covered in the survey or, if the survey relates to your use of one of our subscription products, and this forms part of a corporate subscription taken out by your employer for you and other employees, we may share information provided in your survey responses about your use of the subscription with your employer (legitimate interests, for research purposes). If you have included information about yourself in your survey responses (e.g. name, job title), third parties or your employee (as appropriate) may be able to identify you from this.

 

Administration of justice: We may occasionally be required by law, court order or governmental authority to disclose certain types of personal data (necessary to comply with a legal obligation, or for legitimate interests in connection with a legal claim against us). Examples of the type of situation where this would occur would be:

  • in the administration of justice; or
  • where we have to defend ourselves legally.

 

Other:
We process personal data about individuals who feature in our publications, content and products, including information we have researched from publicly available sources (legitimate interests and for journalistic purposes).

 

We also use publicly available sources to research prospective customers in order to send them marketing information about products and services relevant to them (legitimate interests, to grow our business).

 

If you are submitting personal data on behalf of another or are submitting personal data which may be used publicly on our products, you should only do so where you have the consent of the individual and it will be your responsibility to ensure that the individual is made aware of this Privacy Policy and our processing of their personal data.

 

 

Marketing communications

 

Where we have told you that we will do so – such as during the registration process to our websites/website services and events (as applicable) – we may from time to time contact you by email, SMS, telephone or post about our products and services (including from all our brands) that may be of interest to you.

 

If at any point, you would like to opt-out of receiving such marketing communications from us, or would like to change the channels that we use to contact you, please click on the unsubscribe link at the bottom of any emails you receive, or email us, stating your preferences, at customerdata@williamsmann.co.uk.

 

 

How long we retain your data

 

We will retain your personal data for the period necessary to fulfil the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law. Accordingly, your personal data shall be maintained for up to seven years following the end of the services we provide to you / your last contact with us. This retention period may be extended if any applicable statutory or regulatory obligation requires us to hold information for a longer period.

 

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

 

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

 

 

What rights you have over your data

 

If you have an account with us, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us.

 

Where we have sought your consent to use your personal data for a particular purpose, you have a right to withdraw your consent at any time.

 

You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

 

These rights can be exercised by clicking on relevant links contained in communications from us and by contacting us at customerdata@williamsmann.co.uk.

 

In order to protect you, we reserve the right to verify your identity before processing any such request.

 

 

Updating your personal information

 

You may review, correct, update or change your personal information at any time by contacting us at customerdata@williamsmann.co.uk. Often, where you have signed up for an online account on one of our websites you can also amend you details via that online account.

 

 

Contact information

 

As a reminder, if you have any questions about this statement or your personal information, please contact us at customerdata@williamsmann.co.uk.